Thank You Letter (Note) to Boss

Your boss is an important ally. He/she can help facilitate your growth and success in your professional field. As such, it is important to maintain a healthy relationship with them. You can do this, one, by appreciating them every time they do something for you.


Like everyone else, bosses appreciate being recognized for their good deeds. A simple letter of appreciation could go a long way in assuring them that their efforts were well received. It could also encourage them to go above and beyond if you ever need it in the future.

In this article, we review all you need to know to draft a thoughtful thank you letter to boss. This letter will help you communicate your gratitude to your boss after receiving a promotion, raise, approval, advice, or recommendation.

When Should You Thank Your Boss?

There are many situations where a thank you letter to boss is appropriate. They include when your employer, manager, or supervisor:

  • Extends a personal favor – This includes approving a leave during busy season, offering professional advice, or connecting you to a mentor.
  • Lends a helping hand – Offers resources, time, advice, or energy to help you complete a project,
  • Puts you in charge of an initiative, project, department, or branch.
  • Offers you a raise, bonus, or promotion.
  • Coordinates a contribution for you during a difficult period.
  • Recognizes your work or efforts in a project
  • Assigns you an incentive such as a parking space or new office
  • You can also write a thank you letter to your boss when they are leaving your division, branch, or the company. In the letter, you can express your gratitude for all they have done for you and the company.

Tips for Writing a Thank You Letter to Boss

The following general writing tips can help you draft a professional and appropriate thank you letter. When writing, always remember to:

  • Use an appropriate salutation.
  • Be brief, clear, and to the point.
  • Mention specifically what your boss did that you are grateful for
  • Avoid sarcasm, jokes, or unfamiliar comments.
  • Use polite and professional language.
  • Avoid extending your letter to other unrelated topics.
  • Be sincere in your gratitude and steer clear of any flattery or exaggeration.
  • Proofread your letter before sending it

Thank You Letter to Boss Format


{Boss’s Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Re: Thank You for {Reason for Writing}

Dear {Mr./Mrs./Ms. Last Name},

I am writing this letter to thank you for the {advice/support/recommendation/raise, etc.} you offered me recently. Your thoughtful gesture is both humbling and exciting. It gives me great confidence to work with a {manager/supervisor/employer} who appreciates {his/her} subordinates.

Thanks to your support, I feel encouraged and empowered to do even better in my work. Your generosity and kindness have left a mark in my personal and professional life.

Please accept my sincere gratitude. Thank you again.


{Your Name}

{Job Title}

Sample Thank You Note to Boss for Promotion

24 August 2020

Anderson Cooper

Hiring Manager

BCD Company

123 Main St.

Celina, TX 34567

Re: Thank You for Recent Promotion

Dear Mr. Cooper,

I received my promotion letter with much humility and joy. Working as the IT Department Supervisor has been my long life dream. Thanks to your recommendation to the company board, it is now my reality. Please accept my sincerest appreciation.

It will be an absolute honor and privilege to work in this capacity. I look forward to whatever lies ahead. I also appreciate your offer to guide me through the orientation process. If anything eludes me, I will make sure to consult with you.

Along with my own determination, I will use your recognition and faith in my abilities to propel myself in this new position.

Thank you again.

Miles Marvin

Thank You Letter to Boss (Word Template)

File Format
  • MS Word


Saying thank you when someone does something nice for you is the courteous thing to do. In the office setting, it is also a show of work ethic and professionalism. Your boss will likely appreciate and remember a thoughtful and well-written appreciation letter.

When drafting a thank you letter to boss, maintain a polite and professional tone. Remember that even though the letter is friendly, you are writing to your superior. Keep your letter short and to the point. Don’t employ exaggerations or flattery, and don’t use the letter to ask for another favor.

Finally, time the letter immediately after the good deed. This will help your boss relate your letter to what they did for you.