Return to Work Note (Word Template)
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How to Write a Return to Work Note

Employees can sometimes suffer an injury or illness that affects their ability to perform their work duties. When this happens, they can request a leave of absence. They can use this time off to get treatment, rest, and recover. After recovery, they might be required to write a note or fill a form that proves they are ready to resume work. This document is called a return to work note.

Return to work notes can be filled out by the employee. In some instances, however, the employer will request confirmation from a medical practitioner. The note is used to establish the current health condition of the employee and their ability to work.


Do you need to go back to work after a leave of absence? Here is everything you need to know to draft a professional return to work note.

Elements of a Return to Work Note

Generally, a return to work note should state why an employee was unable to go to work. It should also establish that they are now better and able to resume their duties. In case the employee requires support to transition back to work, the note should mention it.

Some institutions are very strict about the return to work notes. You might be sent home until you can provide one. As such, it is crucial that your note include the following elements:

  • Employee’s Identity – This includes full name, address, and age
  • The Doctor’s Identity – Name, job title, and name of hospital or medical center
  • Dates – When the patient began treatment and when they got better
  • Contact Information – This is the doctor’s phone number or email should the employer have any questions.
  • Diagnosis Details – The symptoms, tests, and diagnosis of the employee
  • Statement Asserting Recovery – The doctor should mention that the employee is better and able to resume work.
  • Doctor’s Recommendations – The doctor may also mention if the employee requires special attention or support as they adjust to work.
  • Official Signature or Letterhead – This will legitimize the note.

Writing Tips for a Return to Work Note

When drafting your letter, pay attention to the following pointers:

  • Use formal and professional language.
  • Avoid medical jargon that the employer might not be familiar with
  • Avoid using short forms or abbreviations to prevent confusion.
  • Include an official signature or letterhead for validity
  • Proofread the letter and correct any spelling or grammar errors

Return to Work Note Format


{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Re: Return to Work Note for {Subject Name}

Dear {Mr./Mrs./Ms. Last Name},

This is to certify that {subject name} arrived at {hospital/medical center name} on {date}. {He/she} was complaining of {mention symptoms} and was diagnosed with {state condition}. In the past {duration}, {subject name} has been receiving treatment and has made a full recovery.

As the doctor in charge of the patient, I assert that {subject name} is fit and ready to resume work. I have attached all the necessary documents for your perusal.

If you have any questions, you can contact me at {contact information}.

Thank you for your assistance in this matter.


{Your Name}

{Job Title}

{Hospital/Medical Center Name}

Sample Return to Work Note

23 August 2020

John Mendel

ABC Company

232 Main Street

Jersey City, NJ 23456

Dear Mr. Mendel,

Mrs. Agatha Christie was admitted to XYZ National Hospital on 10 August with severe neck injuries. Since then, she has been receiving treatment under my care and supervision. This letter is to certify that Mrs. Christie has made a full recovery and is well enough to resume work.

Nonetheless, I recommend a gradual workload to help the patient adjust to working conditions. This will help ensure her continued wellbeing and maximum productivity.

If you have any questions regarding this matter, you can contact me on

Thank you for your time and assistance in this matter.


Dr. Samantha Grey

XYZ Hospital

Return to Work Note (Word Template)

File Format
  • MS Word


When a return to work note is written by a doctor, it can serve as an official certification of your ability to resume work. It will likely carry more weight with your employer and get you reinstated immediately. It will also be included in your official employment record.

Consequently, you should ensure the letter is professional and factual. It should include the exact dates of your leave and return to work. It should also detail your condition and state that you are now healthy.

Lastly, the letter should be drafted and delivered immediately you recover. This will prevent you from looking like you were trying to get extra time off work.


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