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Excuse Letter / Note (Examples)

An Excuse Letter or Note is a document written with the intent of excusing someone from work or school and explaining their absence. Excuse letters and notes are a good way of explaining your absence when you must miss work, school, a meeting, or any other scheduled activity. Excuse letters for work are generally formal letters or emails. Excuses for school can be simple handwritten notes. In each case, the excuse should have the date or dates of absence and the reason for the absence.

It’s always a good idea to write an excuse letter or email, even though your workplace may not require it. This is especially true if you must miss an extended period of time for jury duty, a medical procedure, or another reason. Note that many schools and workplaces require documentation from a doctor or other qualified individual if you are absent for more than a day or two.

An excuse letter for missing work should be formal. Write your letter in a professional tone and in the same format as other professional letters. An excuse note for your child can be simple and handwritten. Make sure you know the policy at the company or school for reporting absences. You will likely need to call or email the day you or your child will be absent.

What to Include in an Excuse Letter or Note

These are the important elements in any excuse letter or note:

  • Name of absent person
  • Date(s) of absence
  • Reason for absence
  • Any documentation required
  • Contact name and information (for verification if a child misses school)

If you are missing work for more than a day, you might include ways you can be contacted if you are needed while you are absent.

Important: When you miss work, you might be able to help by asking your coworkers to take some of your workload. Another way you can help is to offer to work an extra hour or two to complete projects when you return. If you are planning an absence, take care of these things before you leave.

Excuse Letter / Note for Missing Work (Format)

Here is the basic format for an excuse letter for missing work.

{date}

{recipient name}

{recipient title}

{recipient company}

{recipient address}

Dear {recipient}:

Please accept this letter as notification that I {(will be) or (was)} unable to attend work {(from) or (on)} {date range or date}. {Use this space to explain why you will miss or did miss work}.

If I can assist in any way while I am absent, I can be reached by email at {your email address} or by phone at {your phone number}.

Please let me know if you need any further information. Thank you for your understanding.

Sincerely,

{your signature}

{your name}

Excuse Letter / Note for Missing School (Format)

{date}

Please excuse {child’s name} from school for {date range or date}. {(He) or (she)} {(will be) or (was)} {reason child will be or was absent}.

Please send any missing assignments home with {child’s name}.

If you need any further information, please contact me at {your contact information}.

Thank you for understanding.

Sincerely,

{your signature}

{your name}

Sample Excuse Letter / Note for Missing Work

June 2, 2022

Mrs. Jessica Barnes

Production Control Manager

Take Flight Aircraft Repair

2006 South Elm Place

Cates, OH 89556

Dear Mrs. Barnes:

Please accept this letter as notification that I will be unable to attend work from July 20 to July 27, 2022. I will be having the scheduled medical procedure I spoke with you about last month.

If I can assist in any way while I am absent, I can be reached by email at elijackson@email.com or by phone at (769) 334-8976.

Please let me know if you need any further information. Thank you for your understanding.

Sincerely,

Eli Jackson

Eli Jackson

Sample Excuse Letter / Note for Missing Work

January 31, 2022

Please excuse Lyssa Holmes from school for January 29 to January 30, 2022. She was sick.

Please send any missing assignments home with Lyssa.

If you need any further information, please contact me at holmesjessica@email.com.

Thank you for understanding.

Sincerely,

Jessica Holmes

Jessica Holmes

Excuse Letter / Note (Word Template)

Details
File Format
  • MS Word

Key Points:

  • Know the attendance policy before missing work or school
  • Include the date(s) and reason for missing work or school
  • Include contact information
  • Offer to help if possible
  • Enclose any required documentation of illness or other reason for absence if required

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